2024 - 2025
AICE NOV 7
treasury update
$716.89
Audit done and sent in
Car wash
March 1 - do new signup genuis
Do presales
CHS
Dec 2 - PTSA is meeting that night, florio taking about title 1 families; 6pm
Hoodies
On sale til Nov 15
Pizza luncheon
All AICE students
Thursday before thanksgiving 11/21
Teachers tell the kids
PCS experience
December 7
10-2
Need volunteers students and parents
2 shifts
Do it with caicc
Get bright futures hours
Signup genius
Start at 9:30
Get water to sell and chips
College visits - woodside will check
Freshmen pinning
Need dates
Senior sendoff
Need dates
Feb
Testing dates
AICE transcript instructions
AICE MEETING OCTOBER 3
Treasurer report
Paid $388 insurance
$40 admin charge
$265 dues in membership
We have $716
FUNDRAISER
Car Wash - Sat November 2
9a - 1p
On campus 8:30 - 1:30
Mr Woodside can’t attend
Need 3-5 kids per 2 hour shift or else it will be cancelled
There’s a faucet behind the music/chorus building - much shorter hose required
No bathrooms available
Mr Woodside can check to see if the school will get a house
Probably 50 feet run
Need student volunteers
Signup genius - 2 hour shifts - cut off date will be Oct 25
We do pre-sales
Make tickets and email them to Shannon C and she can collect the money - Amanda has the ticket template - she will email it to her
PIZZA PARTY FOR FULL TIME AICE STUDENTS
We have 103 AICE students
We pay for the pizza and need admin to take delivery (used Jets)
Mr Woodside will find the space
We need guidance for a date that doesn’t interfere with testing
Mr Woodside will look at potential dates
RED AICE HOODIES
Do pre-sales to see if its worth it - make presale price cheaper
Nancy at Athletic House on Hercules
The prices were $24
We can sell for $35
Jessica is going to follow up with Nancy
Will do email to parents and Mr Woodside will make sure it gets to students as well
FRESHMEN PINNING
Parent leads Amy vanover and Amanda wininsky
34 students
SENIOR SENDOFF
Parent leads Amanda win in sky, kris Kinsey, Jessica hanson
18 students
What about AICE signs - get some quotes and do them without the year this time
SCHOOL UPDATES
Oct 10 - doing recruiting far in tarpon
Oct 19 - all county in largo for recruiting fair
Started AICE makeup tests this week
NEXT MEETING
November 7 at 7pm
No meeting in December
SEPTEMBER 9, 2024
INTROS
Board member Introductions
Mr Woodside - AICE assistant principal
Mrs Myers - helps with AICE testing
Miss Pawling - AICE counselor
Shannon C - AICE secretary
Goals
Support administration and our kids
Drive fundraising efforts
Facilitate communication
Meeting cadence
Thursdays at 7p
Oct 3
Nov 7
Feb 6
March 6
Monday at 6:30 with PTSA
Treasurer report
Starting with $938
Insurance fees to come
Communication
EVENTS
Freshmen pinning
Early spring semester
Need at least one parent lead
Purchase breakfast items, set up and clean up
Senior Sendoff
April
Need parent lead and 2-3 parents to committee
Sophomores breakfast
If we can get a parent lead
Junior social or breakfast
If we could get a parent lead
FUNDRAISING
Car wash - we make a lot of money on these
Fall and Spring
December 7 showcase - can sell things to fundraise
BOARD OPENINGS
Fundraising/socials open position
Membership position open
COLLEGE AND CAREER CENTER
Ms Watson - College and career center
College showcase Oct 24 at CHS
Scholarship opportunities
Documenting bright future hours - do it via a form and submit to Miss Pawling
Take Stock in children application process opens up soon - its a mentor program and get $17,500 in scholarship money
PSAT prep this month - contact Miss Watson for details
Volunteering - she is the point person for volunteering at the school
Can do in person or virtual meetings with Miss Watson
Seniors - can apply for Bright Futures starting Oct 1 with the DOE
2023 - 2024
APRIL 9, 2024
Treasurer report - at $1,797.48 but that doesn’t include car wash money
Senior send off - up to $543.97 and just some small outstanding items like the cake and plates, etc - maybe need $200 at the most; Ruth donated invitations; just need Miss Myers to hand them out
Send off is next Tuesday at 7 at the cafeteria
Robin will go in early that day to work on the setup
Between 5 and 6 was crunch time for setup
Teacher appreciation
Will do breakfast - $250
Give out free donut and coffee coupons
73 instructional staff - with support its low 100s
Pizza party
All grades
April 18
Jets pizza
$335 for it - already gave it to Denton (it was the car wash cash)
We’ll end the year with $600-$700
NEXT YEAR
Board members will stay in place except for Cindy Gross who is moving on - Jamie will become treasurer next year
We have an opening for Membership
New Student Orientation - have a board member do a slide and talk to the new kids
Aug 6 or 8 and its in the morning 8:30a - 10:30a
Could have a table with signups for memberships and sell t-shirts how w
Meetings schedule for next year - same cadence as this year and use band
Need to refine how we do apparel next year - Denton has a tshirt contact we can use next year - we agree its better to have the clothes made to sell - will revisit later this summer
Denton - can get chick fil a coupons to give out to people who signup for memberships
Process for AICE transcripts has changed and now costs money - info on AICE site
Submit Bright Futures hours - can do on by MAY 20 - profferfish goes away after that - going back to the paper process
AICE car washes can count toward BF.- Myers will sign off
FEBRUARY 8, 2024
TREASURER $1,797.48 but there’s an outstanding tshirt invoice
Spent 650 on seniors and 200 on teacher appreciation
Jamie will take over as treasurer in the Fall - Cindy will help with the transition
ACADEMIC UPDATES
Mr Denton Sent out latest testing calendar - it starts April 25 and goes through June 11- teachers have been putting it out on canvas there are overlaps - the school will work with the kids to make sure they wont miss an example You cannot makeup an AICE exam
We need volunteers to proctor the exams - April 25 and May 1 from 8a - 10a and May 3 and May 10 noon - 2p - need to be level 1 volunteer Marine science test is happening on a non student day
FYI AICE testing accommodations - need to fill out form with evidence and give to Myers by February 14- having a 504 plan doesn’t automatically grant accommodations
EVENTS
Pinning ceremony date - Miss Mendenhall is parent organizer
March 27 1st and 2nd period 7:30a- 9a
Have around 30 students
Senior night date - week of April 15 - 19 - Robin Watson is parent organizer
tue, Wed, or Thursday are the dates to consider
Want to use the cafeteria - Denton will check if its available Thinking of 7pm Mr Denton will present Can we send a form to the kids in advance for them to list what their post high school plans are?
Mr D will use them in the presentation
31 seniors Cindy donating custom Terri’s with survival kit items
Dessert bar with chocolate fountains - Robin wants to get some other foods like fruit platter, pretzels, cheese tray, cookie cake, sheet cake - board needs a total cost Will do grad signs and bags
Estimating $500 for gifts (minus pens)
Mr D will see if central printing can do the yard signs for cheaper than $300
AICE/CAIC NYC trip later this month -
3 AICE students
Car wash March 23 - saturday at the dairy Kurl but Denton will see if there’s a way to do it at the school instead Proceeds will go to the general pot
Next meetings March 7 April 9 at 7p in the media center
AICE BOOSTERS NOVEMBER 2
Pizza lunch went well
TREASURER
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link to document https://onedrive.live.com/edit.aspx?resid=9E7A450BE1EAEACD!188097&ithint=file%2cdocx&wdo=2&authkey=!AKw0u7r3c6xMrtE
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Jamie is going to be our treasurer next year
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Signing up with a new bank Saturday - Regions
FUNDRAISING
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Turkey Trot registration and course help - looking to see if AICE can volunteer - need to think about if we have enough people to participate
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Bundt cake fundraiser is due Monday
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Poinsettia fundraiser - no totals yet
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Calendar fundraiser - will be passed out soon - Nov 27 - Dec 15
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Spring car wash - Mr Denton needs to find out if we can do it at the school - looking at early March
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NYC trip - 3 AICE kids have signed up so far
MISCELLANEOUS
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No meetings in December or January so next meeting will be February 8
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Senior sendoff likely mid April - best time range would be at night April 16, 17 or 18
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Freshman pinning ceremony mid-March - Mr Denton will coordinate with parent leads
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Cafeteria is the place to do an event that involves food - they have a PA system in there
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Final rundown of AICE EOY testing is out
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Mr Denton is looking at doing a college tour in December - working on details
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Shadowing is underway! If you know of any 8th graders interested in shadowing please contact Miss Myers
OCTOBER 5, 2023
TREASURER UPDATE
Membership - 21 members; $630 in dues
Changing banks - we’re going to Regents bank
FUNDRAISING
Do we want to have a pizza lunch for all the AICE students? YES
Dates: Oct 18 - 20 are good days
Car wash raised $785 (can log time for Bright Future hours)
Want to have one in the Spring (pollen season)
Can we have it at the school? Mr Denton will look into it
Poinsetttias/wreaths deadline is tomorrow - money goes toward students field trip credit as long as you’re a booster member; delivery is dec 4 at the softball field after school (more details to come)
Bundt cake fundraiser launched Monday. Miss Myers will send out details. This is another partnership with CAICC. Delivery will be Dec 17. Money raised goes toward field trip credits.
Ironman is this Saturday. If you’re working it be there at 11 to do shirts; 7a if you’re working on water stations
MR DENTON
Working on arranging some AICE field trips
Would parents prefer to do trips that start and end with the school day or do longer days or on a weekend?
Looking at Orlando, Tally, Gainesville and Tampa - go to a school and then an activity
Will likely need chaperones
Mr Krause may have money to pitch in toward trips
Trying to give an opportunity to each grade level to get a trip
Looking at around Thanksgiving and then before Spring Break
TSHIRTS
They’re in!
BRIGHT FUTURES WITH MISS PAWLING
Walked through Proferfish instructions (instructions are in the AICE resources section of the boosters website)
Keep a hard copy of hours just to be on the safe side
Can be a mixture of volunteer and work hours
Horsepower for kids is an approved org - horsepowerforkids.com
You can add in hours from last year
Work locations - can’t work for a relative
Volunteering - can volunteer for a religious org as long as you’re not teaching religion
Girl Scouts and Boy Scouts hours count (there’s a list on the district site) https://www.pcsb.org/Page/3554
hours are due the day of graduation but recommended to get them done by February of senior year
Seniors should get with Miss Pawling in October to fill out an application to get awarded Bright Futures
Reviewed AICE diploma requirements - if you get a diploma you get 100% Bright Futures
if you get the diploma and you have BF hours you dont need to worry about your SAT score
Promise and Presidential scholarships at SPC are extra money on top of the BF
Trust scholarship exclusive to CHS (top 25% of your class is the only requirement) $1,500 - $2,500 per year and renews Richard OTT
Another scholarship is for kids living between Walsingham and klosterman
(details guidance: scholarships) https://www.pcsb.org/Page/10201
Tell students to track awards and volunteering they’ve done so they’re ready when its time to start applying for scholarships
Naviance is a series of surveys each semester to help students identify potential career paths - they can do this anytime on their own through Clever
AICE EXAM DATES
Final dates will come out end of November (right now they’re tentative and can change)
BREAKOUT GROUPS ON FRESHMEN PINNING AND SENIOR SENDOFF EVENTS
SEPTEMBER 7, 2023
Board introductions
President/VP Membership - Lara Cook
Treasurer - Cindy Gross
Secretary - Kate Carpenter
VP Fundraising & Socials - Amanda Wininsky
Apparel - Jessica Boga
AICE/CAICC Liason - Jennifer Spence
Message from the President:
We are here to support the students. We want them to feel part of a community and be proud to be in the AICE program. We also want to help parents and guardians navigate the AICE program to help their student(s) be successful in the AICE program.
We’re looking for someone who would like to take over the Treasurer position next year. Ideally that person would be available this year to shadow the current treasurer so they’re ready to hit the ground running next August. Please let the board know if you would be interested in the role.
AICE Boosters Club Goals:
Recruit volunteers for AICE events
Facilitate communication
Fundraise for field trips
Update from the Treasurer:
We have $614.74 in the bank. We have to pay insurance soon which will leave us with around $300 in the account. The bank is charging us because we don’t have at least $1,000 in the account at all times so I’m looking for a new bank.
Last year we raised $1,200 through fundraisers and $800 through booster memberships.
All money raised through fundraisers goes to pay for AICE events.
AICE Events:
This year we would like to put on 4 events. In order to do this we need a parent lead for each one. The lead organizes the event.
Freshman pinning breakfast - takes place in the Spring
Senior send-off - takes place in the Spring and requires a few volunteers
This year we would like to add two events - if we get volunteers.
Sophomore breakfast
Junior breakfast
We also do pizza parties once or twice a year for all AICE students.
Communications:
Please check out chsaiceboosters.org for a calendar of events and meetings, contact information, AICE resources and more. This is also where students who are interested in checking out the AICE program can submit a shadow request.
You can reach the board by emailing chsaiceboosters@gmail.com.
Fundraising updates:
AICE Car Wash - September 23 9a - 1p at Dairy Kurl (1555 Gulf to Bay Blvd)
Money will go toward AICE general fund to pay for AICE events
Looking for student and parent/guardian volunteers
Sign up for 2:15 hour shifts on sign up genius
Cars $10/trucks $15
Can pay at the time or with pre-sale tickets students were given recently - you can also download pre-sale tickets on the AICE boosters website
Calendar fundraiser
We did this last year and it was very successful. It’s a calendar that each day has a school subject listed on it and the donor pays whatever the day number is for their favorite subject. We are looking for a time to do this fundraiser.
When it comes to fundraisers weet can’t do the same fundraiser as another group at the school at the same time so we have to coordinate with the administration.
Please send any ideas you have srfor fundraisers to the board.
AICE T-shirts:
We’re trying to get all orders in by September 15. The shirts should come in October. The order form is available on the AICE boosters website.
AICE/CAICC Senior Field Trip:
We are partnering with CAICC to offer AICE students the opportunity to go on a 4 day trip to New York City.
Carrie Klinefelter is with the CAICC program and organizes the trip. The kids go to several points of interest and attend a Broadway show!
This year’s trip is Wednesday, February 21 - Saturday February 24. A detailed itinerary and tour information is available on the AICE boosters website.
The trip costs $1665 per student. Students can earn credits toward the cost by participating in the Poinsettia and Wreath fundraiser.
The fundraiser has begun - you can download the form on the AICE booster website
Donors will make checks payable to CAICC and then CAICC will cut a check to AICE
Orders need to be in by the end of October; we can pick up the items December 4
Each dollar = a credit and credits students earn will go toward the cost of the field trip
Students of any grade can do the fundraiser and bank their credits for future field trips
One of the AICE boosters goals is to provide AICE students with field trip opportunities. This is the first time we have partnered with CAICC to offer a trip but we hope to add more trip options for all grades.
Bright Futures:
Students can get Bright Futures hours by participating in AICE fundraiser events. All hours are logged through Profferfish. Check out the AICE resources section of the AICE boosters site for details on how to use Profferfish.
Resources:
There are many college fairs coming up and you can find details about those on the AICE boosters website.